State Training Advisory Council Charter

Mission

The mission of Missouri State Government Training and Development Programs is to achieve proficient work skills, high productivity, and efficient management in Missouri state government by supporting the training and career growth of state employees in order to provide more effective services to the citizens of the state.  The State Training Advisory Council (STAC) supports this mission and works to fulfill it.

Agency Management Support

Departments within state government and the Division of Personnel within the Office of Administration shall establish such programs, systems, and procedures as are necessary to discharge their responsibilities under the State of Missouri Training Policy and applicable rules and statutes.  It is the intent that the programs and procedures reflect a maximum level of interdepartmental cooperation and coordination.

Management personnel at all levels of state government will give full encouragement and support to the orderly development of practical training programs. Each department will seek ways to integrate training efforts with other improvement processes to strengthen overall management and workforce effectiveness.

Each department will pay for training that is required for its employees.  Departments may reimburse employees for additional job-related, approved training courses according to policies and procedures issued by the Office of Administration and such departmental policies and procedures as are not in conflict therewith and which provide uniform treatment of employees.

Insofar as possible and consistent with training policy objectives, training programs shall assist, encourage and strengthen employee career growth and development opportunities within state government.  Departments will assure that equal employment opportunity and upward mobility objectives are implemented as part of career development processes.

STAC Goals

STAC is committed to best practices in the areas of training and development.  Through STAC, the training community provides proactive and valued input into statewide policy and other initiatives affecting training and development.  STAC is organized into working committees with the following goals:

  • Policy:  To develop recommendations on Missouri’s statewide training policy including the Management Training Rule and issues concerning professional development for all state workforce employees
  • Training Trends and Initiatives:  To explore, examine and initiate when appropriate new training trends in the public and private sector that relate to the development of state of Missouri employees.
  • Communication and Membership:  To maintain current membership, establish liaisons within the training community, and encourage participation of employees in the training environment to maximize the potential benefits of STAC, coordinate the networking of trends, techniques, strategies, and resources, and provide easily accessible information to employees regarding STAC’s mission and goals.
  • Oversight:  Comprised of the chair and co-chair, to facilitate decisions concerning leveraging of state funding and use of resources, to create reports, and to coordinate and facilitate meetings.

STAC shall maintain a strategic plan outlining its objectives and scope of work in order to fulfill the outlined goals.  Subcommittees may be established to address the priorities and projects identified by STAC.

STAC will also assist the Office of Administration, when possible, in selecting State Employee of the Month and reviewing proposed training and development contracts.

STAC Composition

To facilitate interdepartmental communications and cooperation, one voting member is designated to serve on the State Training Advisory Council for each department of the executive branch, each office of a statewide elected official, the House of Representatives, the Senate, the Office of the State Courts Administrator, the Office of the State Public Defender, Missouri Consolidated Health Care, and the Missouri State Employees Retirement System.  Based on its responsibilities for statewide training and development programs, the Division of Personnel, within the Office of Administration, is also allotted one voting member established under Missouri Revised Statutes, Chapter 36.  STAC may consider and vote on the addition of primary voting members from agencies such as SEMA, etc. whose work in training affects all state agencies.

These representatives are the spokesperson for their agencies or organizations and speak to the position of their agencies or organizations.  Each representative is responsible for ascertaining his/her agency’s official position on training initiatives and policies.  The representatives keep agency management updated on STAC policy initiatives and assist in implementing training policy within the agency.

If a member is unable to attend a STAC meeting, substitution is appropriate, for informational purposes.

In addition to primary voting members, agencies may elect a secondary member or members to serve on STAC in order to assist in carrying out the council’s work.  Secondary members will not have voting privileges.

STAC is encouraged to invite liaisons from the training field to participate in STAC for the purpose of broadening members’ knowledge bases and increasing the effectiveness of STAC’s work.  These members, however, will not have voting privileges.

Regular attendance is necessary to ensure on-going and consistent work of committees toward meeting STAC objectives, including the communication of information back to agencies and ultimately to their workforce.

STAC Leadership

A Chair and Co-Chair will be appointed on a voluntary basis and will assume their duties for two calendar years.  They shall begin their term at the first meeting in February and shall complete their term at the December meeting the following year.

The Chair and Co-Chair should work closely with the upcoming officers to transition knowledge and information as seamlessly as possible.  At the end of each term, the Chair shall transfer an electronic copy of all agendas, letters, minutes, current member databases, and any additional files to the new Chair, Co-chair, and to the Office of Administration.

Duties of the Chairperson include:

  • Presiding at all STAC meetings
  • Serving as a spokesperson for STAC
  • Informing the Co-Chair of any membership changes, additions, or deletions
  • Serving as lead member of the Oversight Committee
  • Facilitating and encouraging the work of committees
  • Maintaining the strategic plan through the work of committee leads

Duties of the Co-Chairperson include:

  • Presiding at meetings in the chair’s absence
  • Taking minutes at all STAC meetings and publishing such minutes to the council via the STAC listserv or e-mail distribution list.
  • Maintaining the current STAC database of members, making changes, additions, and deletions as needed
  • Assisting the chair in facilitating the work of subcommittees
  • Assisting the chair in the work of the Oversight Committee

Each Working Committee on the Council shall appoint a Committee Lead.  Duties of the Committee Lead include:

  • Coordinate and encourage the work of committees
  • Update the committee’s portion of the Strategic Plan
  • Report on committee work at meetings

Voting

Each agency shall assign one primary voting member who will represent the agency’s one vote at all meetings.  In order to ensure the continued progress of STAC’s work, the primary voting member must be in attendance at the meeting in order to cast an agency vote.  Agencies not represented at meetings will not have the privilege of voting.  The STAC Chair shall make every effort to inform agencies of upcoming voting matters concerning policy and other major decisions and allow time for agencies to respond to such matters via e-mail prior to votes at meetings.  Any feedback received from agencies prior to the meeting shall be shared with the membership prior to the vote.  In some cases, motions may be made at meetings without prior announcement to the membership.  In such cases, those agencies in attendance shall vote on the matter. 

STAC Meetings

The Chair shall preside at all STAC Meetings.

In the absence of the Chair, the Co-Chair shall preside at meetings. 

The STAC Co-Chair shall prepare an official record of the proceedings of the council meetings.  Records and meeting minutes shall be kept by the Chair, Co-Chair and published on the STAC web site.

Meetings shall be open to STAC members and training liaisons.  Guests are welcome to attend STAC meetings by notification and approval of the council chair. 

Meetings shall not be used for the purpose of promoting vendors.  Where vendors might assist state agencies in training and development, meetings with these vendors should be set up outside the monthly STAC meeting.

Meetings will be held bi-monthly per calendar year; in February, April, June, August, October, and December.